OFFICE ADMINISTRATOR

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Summary

The position of Office Administrator is a key position within the organization responsible for administrative operations of the Okotoks terminal, supporting various departments, and ensuring efficient office functions.

Essential Functions and Duties

  • Manage office operations, including handline correspondence, scheduling, and maintaining office supplies.

  • Provide administrative support to management and staff, including preparing reports and documents.

  • Maintain accurate records and files, ensuring compliance with company policies and legal requirements.

  • Assist in invoicing and other financial tasks as needed.

  • Coordinate hotel arrangements for drivers.

  • Serve as the point of contact for internal and external inquiries.

  • Support HR functions such as onboarding new employees and maintaining personnel records.

  • Ensure office equipment and facilities are properly maintained.

  • Adhere to and enforce company policies and Canadian employment regulations.

  • Provide support to the Safety department.

  • Various other tasks as assigned by your supervisor.

Qualifications

  • 1+ years of experience in a Clerical Role

  • Excellent written and verbal communication skills

  • Strong organizational skills

  • Strong people skills and ability to work well with others

  • Ability to work under pressure and resolve situations timely

  • 1+ years of experience in Transportation preferred

  • Ability to travel to the United States for training as needed

Education

  • High school diploma or equivalent

Computer Skills

Proficiency in Microsoft Office Suite and safety management software

Schedule

Monday - Friday 7:30am - 4:00pm with an unpaid 30-minute break for lunch

Average work week of 40 hours.

Working Conditions

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work is mostly performed in an office environment, but you may have times you need to enter the maintenance facility where temperature may fluctuate based on outdoor environment.

Job Description Review

This job description is intended to provide an overview of the requirements of the position. It is not necessarily all inclusive, and the job may require other functions, tasks, duties, or responsibilities not listed previously. Management reserves the right to add, modify, or exclude any essential or non-essential requirements at any time, with or without notice. Nothing in this job description is intended to create a contract of employment and employment remains “at-will” and may be terminated at any time by the employee or employer with or without cause or notice.

Affirmative Action Plan/Equal Opportunity Statement

This position requires adherence to all relevant federal, state, and local labor laws, including OSHA safety standards. As a Diesel Technician, you must comply with all company policies, procedures, and guidelines to ensure a safe and effective work environment. All candidates must pass a pre-employment background check. Heyl Management, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.